BP 1330.1 — Joint Use Agreements

Section: 1000 - Community Relations
Status: Active

Adopted: 2021-09-09

Policy text

JOINT USE AGREEMENTS

In order to ensure the efficient use of public resources and increase access to needed services, the Governing Board may enter into an agreement with any public agency, public institution, and/or community organization to use community facilities for school programs or to make school facilities or grounds available for use by those entities. Such an agreement shall be based on an assessment of student and community needs and may be designed to increase access to spaces for recreation and physical activity, library services, school health centers, preschool programs, child care centers, before- or after-school programs, or other programs that benefit students and the community.

When it is determined that joint use of facilities is in the best interest of the district and community, the Superintendent or designee shall identify a potential partner agency, institution, or organization. They shall involve that partner, appropriate district and school staff, and community members in establishing planning processes, goals and priorities for joint use, locations where programs or facilities are most needed, and protocols for ongoing communication and coordination between the partners.

The Superintendent or designee shall work with the partner agency, institution, or organization to develop a written site-specific joint use agreement that delineates the terms and conditions for joint use of the district or community facilities and the responsibilities of all parties. As appropriate, the agreement may address:

The underlying philosophy or reasons for entering into the joint use agreement
The specific district or community facilities or grounds that will be made available to the other party and areas that will be restricted
Priorities for use of the property
Hours that the property will be available for use by the district, the partner, or other parties
Projected capital costs, if any, and operating costs
Resources to be allocated by the district and the partner
Rental or other fees, if any, to be charged to either party or third parties using the facilities
Responsibilities for management, scheduling, maintenance, on-site supervision, accounting, and other operations
Procedures and timelines for requesting use of the facilities
Code of conduct for users of the facilities and consequences for violations of the code
Provision for regular inspection and notification of damage, as well as restitution and repair of property
Safety and security measures
Liability, insurance, and risk management issues
Duration of the agreement, process for amending the agreement, and the bases for canceling or terminating the agreement before the expiration date
Process for resolving disputes regarding any aspect of the agreement
How any equipment purchased or other investments made through the agreement will be disposed of at the termination of the agreement

The agreement, or any amendments, may be reviewed by legal counsel as appropriate and approved by the Board.

The Superintendent or designee shall provide regular reports to the Board regarding progress toward project goals, including, but not limited to, levels of participation in joint use programs held at school or community facilities, feedback from program participants, and any report of damage to property or harm to individuals resulting from the joint use. As needed, the Superintendent or designee shall recommend amendments to the joint use agreement.