BP 3523 — Electronic Signature
Section: 3000 - Business and Non-Instructional Operations
Status: Active
Adopted: 2022-11-17
Policy text
ELECTRONIC SIGNATURE
The Governing Board believes that the use of electronic records and signatures is a convenient paperless option that can increase efficiency in commercial and administrative transactions, reduce costs, and contribute to environmental sustainability in district operations. The Board authorizes the use of electronic signatures in district operations when authorized by law.
The Superintendent or designee shall ensure that any electronic signature utilized by the district conforms with criteria described in law and that the level of security is sufficient for the transaction being conducted.
The Superintendent or designee shall retain electronic records in accordance with law and regulations, and as specified in BP/AR 3580 - District Records.
Legal
CIVIL CODE
1633.1-1633.17 Uniform Electronic Transactions Act
1798.29 District records; breach of security
EDUCATION CODE
35252-35255 Records and reports
44031 Personnel file contents and inspection
8234 Electronic signatures; child care and development programs
GOVERNMENT CODE
6252-6265 Inspection of public records
811.2 Definition of public entity
CODE OF REGULATIONS, TITLE 2
22000-22005 Public entity use of electronic signatures
CODE OF REGULATIONS, TITLE 5
16020-16022 Records, general provisions
16023-16027 District records, retention and destruction
430 Individual student records; definition
UNITED STATES CODE, TITLE 15
7001-7006 Electronic Records and Signatures in Commerce Act
UNITED STATES CODE, TITLE 20
1232g Family Educational Rights and Privacy Act (FERPA) of 1974
1400-1482 Individuals with Disabilities Education Act
CODE OF FEDERAL REGULATION, TITLE 34
300-300.818 Assistance to states for the education of students with disabilities